The Damn Phone!

Anonymous's picture

So, last week I come back from lunch, and my coworker Amy tells me that I've got to listen to this voice mail. At Twin Falls Public Library, we occasionally get busy and when that happens, we are instructed to ignore the phone and focus on the patron that comes in. The result is that the person calling is sent to voice mail, which informs them that we are busy but please leave a message. Apparently, this man wasn't too happy with our policy, as this was the message he left: "Yeah, if you guys are public service, why don't you try answering the damn phone?" We, of course, saved it, and it is an endless source of amusement and inside jokes. But it also made me wonder: is our policy correct?

As a person who extremely dislikes the phone (it takes me MONTHS to even call for a dentist appointment), I can see how this can be aggravating. I mean, this person screws up all his courage to call the library, and doesn't even get to talk to a real person. He's stuck with the machine and the slight promise that we'll get back to him when we feel like it. But then you've got to take into account the patron that spent all his hard-earned pennies on gas so he could make it to the library, and plus, has to stand in line with screaming children all about. Should he get precedence over the one who calls in? Who is more important? Who gets service first?

It's a tough question, so I'm throwing it out to you. Good luck - I hope it doesn't burn your brain cells.

And, oh yeah: Answer that damn phone.

    Anne Abrams's picture

    About that phone...

    I know how both the customer and you feel Beth! I even get aggrevated when I'm trying to get in touch with a library and get the dreaded "voice mail."

    But I think you are 100 percent correct in your priorities--the person who had enough courage (yes, it is hard to approach a reference desk) to come in should get priority. Here's a few of suggestions--make sure your outgoing message makes it clear you are helping another customer. If your library could afford a more refined voice mail system it would be great to leave the option of leaving a message or a "please hold" until the next librarian is available. And then you could cleverly fill up the "waiting mode" with triva questions and answers, a list of upcoming programs, etc. Or the tape could ask folks to email or im you. One other idea--and this is pretty difficult to do daily--change the tape every morning so it's fresh and people know that their voice mail will get through. I often wonder if mine will... Of course the best case scenario is having staff available to answer the phone!

    Can't wait to see what others think...
    aa