New and updated content tagged "Idaho Digital Publications"

Stacks E-Newsletter: From the Stacks

amy.vecchione — Fri, 05 Jun 2009 13:25:54 -0600

Stacks: Examples

amy.vecchione — Fri, 06 Mar 2009 12:58:59 -0700

Examples of Digital State Publications

Consider submitting these kinds of documents:

Meeting minutes
Brochures
Pamphlets
Informational bulletins
Reports
Administrative rules
Handbooks
Guides
Budgets
Audits
Annual reports
Technical reports
Documentation of an event
Strategic plans

Stacks: Criteria for Submission

amy.vecchione — Fri, 06 Mar 2009 12:47:51 -0700

The Law:

"State publication" means any information, regardless of format, published by a state agency and intended for distribution to the public. State publication does not include correspondence, internal confidential publications, office memoranda, university press publications, items detailed by sections 9-340A through 9-340H, Idaho Code, or other information excluded or exempted by rule promulgated by the board of library commissioners. Idaho Code for this law is 33-2505.

The List:

Reports that describe the activity of an agency or a subset of an agency
Provides access to the information produced by one or more of the services inherent to the agency
Provides access to services
Legislatively, judicially or administratively mandated
Presents the results of a state task force, commission or of committee work
Intended to be distributed and shared with the public
Unique or substantial content

Not sure? Email or call: danna.angevine@libraries.idaho.gov or (208) 334-2150

Stacks: View by Agency

amy.vecchione — Wed, 25 Feb 2009 15:16:00 -0700

View By Agency Name

Idaho Administrative Agencies Digital Repository Documents

To look at what publications have already been ingested into Stacks, Idaho's Digital Repository, please click on the agency name below. It will take you directly to all of the digital publications for that agency.

Accountancy

Administration

Administration, Division of Public Works

Administration, Division of Purchasing

Administration, Office of Administrative Rules

Administration, Office of Insurance Management

Aging

Agriculture

Agriculture, Div. of Plant Industries

Agriculture, Noxious Weed Management

Boise State University

Boise State University, Albertsons Library

Boise State University, College of Arts and Sciences

Boise State University, College of Social Sciences & Public Affairs

Boise State University, Department of Anthropology

Building Authority, Idaho State

Building Safety

Central District Health Dept.

Commerce

Commission for Libraries

Controller

Correction

Eastern Idaho Public Health District

Education

Endowment Fund Investment Board, Idaho

Energy Resources

Environmental Quality

Environmental Quality, Water Quality Division

Finance, Dept. of (Financial Industry)

Fish & Game, Div. of Fisheries

Fish & Game, Div. of Wildlife

Legislative Services Office

Legislature

Liquor Dispensary

Lieutenant Governor

Northcentral District Health Dept.

Panhandle Health Dept.

Parks and Recreation

Performance Evaluations

PERSI

Pharmacy, Board of

Public Television

Real Estate Commission

Secretary of State

Southcentral Health District

Southeastern District Health Dept.

Southwestern District Health Dept.

State Independent Living Council

Stacks FAQ

natalie.nation — Tue, 26 Aug 2008 13:53:44 -0600

The document that I would like to submit is not a PDF (portable document format), what do I do?

There are numerous free resources that will convert a document to a PDF file for you including http://www.freepdfconvert.com/ and www.zamzar.com. If you are unable to convert the files yourself, please send them as-is through our dropbox so that we can make any necessary changes and add them to the depository.

Can I just email you the documents?

Yes. Remember that the size of the document must be taken into consideration and most agencies don't allow emailing documents larger than 10M.

danna.angevine@libraries.idaho.gov

What if I don't see my agency listed?

Choose "Other" or "Independent Board and Commissions." Or ask us!

What if my file size is larger than 1.5 GB?

The file will need to be burned to disc and sent to us at the following address or through Statehouse Mail:
Idaho Commission for Libraries
325 W. State Street
Boise, Idaho 83702

If you need assistance, please call Danna at (208) 334-2150.

Which entities are considered to be "state agencies"?

According to the Idaho Code, "state agency" includes every constitutional and statutory office, officer, department, division, bureau, board, commission and agency of the state and, where applicable, all subdivisions of each."

What is meant by "publication?"

Examples of a publication include but are not limited to: annual reports, audits, plans, program reviews, directories, maps, statistical compilations, surveys, research reports, newsletters, manuals, handbooks, guides, meeting minutes, technical reports, and conference proceedings.

Criteria for Deposit
To decide whether a publication should be deposited, ask yourself three key questions:

Is it published by a state agency or at state government expense?
Is it intended for public distribution?
Is it distributed outside the agency?

If the answer is "yes" on all counts, the item is a likely candidate for deposit. Funding source and scope of distribution are the two main criteria for determining whether a publication should be deposited with us. Let's take a closer look at each of these criteria.

Funding source. In general, if the publication is funded by taxes or constituent fees, it is eligible for deposit. This includes items published by state agencies, for state agencies, under contract with state agencies, or in cooperation with state agencies. Today, governmental functions are increasingly carried out through partnerships with private-sector firms and other levels of government. It is especially important to capture the research and policy information found in publications resulting from such partnerships.

Distribution. A key phrase in the law is "for public distribution." Internal memos, procedure manuals, staff newsletters, and in-house reports do not qualify for deposit. On the other hand, any publication distributed beyond the confines of the agency should be deposited, even if it targets a relatively narrow audience such as program participants or client groups. In our experience, such publications provide insight into the workings of the agency and can be of interest to many users beyond the intended audience.

Categories of Publications

Another way to think about depository requirements is to look at broad categories of publications. Most state publications pertain to the state's financial and legal framework, agency operations, or client services.

Financial and legal framework. In this category are budget documents and audit reports; legislative journals, reports, bills, laws, and codes; judicial decisions; administrative rules and codes; Executive Orders; and Attorney General's Opinions. Distribution of many of these is formalized under separate statutes, but the remainder are subject to the depository law.

Agency operations. This category includes annual reports, plans, program reviews, and audit reports. It also covers informational by-products of agency operations, such as directories, bibliographies, maps, statistical compilations, surveys, minutes, and research reports.

Client services. This category may include such items as newsletters, manuals, hand-books, guides, safety bulletins, consumer pamphlets, program brochures, or information sheets targeting a specific client group.

Gray Areas

Criteria and categories can help in determining depository status, but gray areas remain. Some of the more common ones are:

Draft reports. Unless they are adopted as the final version, draft versions of reports are generally exempt from deposit.

Conference and workshop materials. Any formal conference proceedings should be deposited, but manuals designed to accompany oral presentations and workshops should be deposited only if they are complete in themselves.

Press releases and speeches. We do not collect most speeches and press releases. They are primarily of current value and are distributed through other channels.

Still have questions?

Email Danna Angevine (danna.angevine@libraries.idaho.gov) or call (208) 334-2150.

Report on Idaho State Publications

natalie.nation — Fri, 22 Aug 2008 15:20:58 -0600

Submit an Idaho Digital Publication

michael.samuelson — Wed, 06 Aug 2008 10:45:42 -0600

Review the instructions below, then choose your agency.

Instructions

Select your agency or parent agency from the list below. If you don't find your agency listed, choose "Other - not listed" at the end of the list.
On the next page, choose a publication to submit. PDF is the preferred format.
Enter the publication’s title in the “Description” area.
Enter the URL in the “Message” area.
Add your e-mail address and upload.

Select Your Agency

For submissions that consist of more than ten (10) separate files, we will be glad to accept them on CD. You may also email documents to danna.angevine@libraries.idaho.gov in the event of any errors you encounter.

If, in addition to the electronic format, a title is available in print, please send one (1) electronic and two (2) printed copies to: Idaho Commission for Libraries, State Publications, 325 W. State St., Boise, ID 83702 or through Statehouse mail.

If you have a publication that is only available in a physical format, please send two (2) copies to the address above or through Statehouse mail.

Visit our FAQ or contact danna.angevine@libraries.idaho.gov for more information.