Rule of Thumb: Be Specific

Name/Title of Board

Type of Meeting:

• Executive Session
• Working Session
• Committee
• Regular or Special Meeting

Date, time, place of meeting

Members present:

Minutes should show which members are present at any point in the meeting, not just who is present at time of roll call. If a member arrives late or leaves early, this should be noted in the discussion.

Members absent

Visitors and guests

Follow the agenda:

• Items discussed, announcements and reports
• General description of meeting's content

Decisions/Actions:

• What, when, who
• Record the number of votes if appropriate
• Put members "on record" as being for or against a decision if they request

Assignments/Issues and Items:

• Next steps
• To be held for further consideration

Next meeting:

• Next meeting's date, time, place
• Preliminary agenda items

Other information (at board's request)