In an effort to build the capacity of a diverse, skilled workforce for the library community, the Idaho Commission for Libraries (ICfL) is piloting a summer internship grant opportunity for Idaho public libraries. With a $1,000 grant, the library, the late high school or early college intern, the intern’s mentor, and a community partner will collaborate and expose the intern to working in a library for several weeks in the summer. The intern will represent the diversity of the population served by the library. 

Desired Outcomes

The main desired outcome of the grant investment is that a diverse set of interns consider work in the library field as a viable career option at the same time as they deepen their workplace skills through the internship. A second desired outcome is that partnerships and collaborations among libraries and local organizations are started or strengthened. Additionally, a potential next level activity, with feedback from and evaluation of the internship experience, is for Idaho libraries to pursue a registered apprenticeship program or some other recognized library skill enhancement opportunity. 

Seed List of Potential Activities 

This is a representative, non-exhaustive list of potential projects. 

  • Summer reading outreach 
  • Computer coding activities 
  • Digital literacy coach for youth 
  • Youth program design and development 
  • Summer STEM activities 
  • Outreach to home-bound community members 
  • Community arts program 
  • Reading tutor/coach 
  • Sustainable local gardening education 

Public libraries in Idaho (one award per library legal entity) are eligible to apply for this grant.  

Successful applicants will be expected to meet the following requirements and expectations: 

  • Intern either in final two years of high school or first year of college. 
  • Intern represents the diversity of the community the library serves. 
  • A $1,000 stipend for each intern. Number of weeks and number of hours per week to be determined by library mentor, intern, and human resources. Monies cannot be spent on food or capital projects.  
  • Project-based experience for the intern with input from the intern on the exact tailoring of the desired outcomes, activities, and outputs. 
  • Library and the intern will partner with another organization that has a related mission to the intern-focused project. 
  • Intern mentored and trained by experienced library staff. 
  • Intern and supervisor intentionally review and evaluate the experience during the course of the internship and at the conclusion of the internship. These evaluative episodes, and written summaries, are shared across the library, with the partner, the ICfL, and with Idaho libraries (the latter with support from the ICfL). 
  • Report back to the ICfL regarding how the money was spent. 
  • Participate in a final review and future brainstorm session with grantees, hosted by the ICfL (via webinar). 

For selected grantees, this grant application will also serve as a contract/grant agreement.  

By submitting this application, you affirm you have the authority to successfully execute and deliver on all grant requirements.  

By applying for this grant, the Library agrees to comply with the federally mandated assurances enumerated in the Civil Rights Certificate, Debarment/Suspension Certificate, Lobbying Certificate, Uniform Grant Guidance 2 CFR Part 200 -Subpart E, and are compliant with the Idaho Commission for Libraries’ LSTA eligibility requirements – IDAPA 30.01.01 – as they relate to the acceptance and use of funds for this federally-assisted project, including but not limited to, the Library Services and Technology Act and governing regulations. (Please see pages 4 and 14 of “ICfL’s CE Grant Guide” for more information on these regulations, found on our website at: http://libraries.idaho.gov/files/SFY19-CEGrantGuide.pdf) 

This program is brought to you by the Idaho Commission for Libraries and was made possible, in part, by the Institute of Museum and Library Services grant number LS-00-18-0013-18. 

Applications are scored using the points indicated alongside selected questions in the grant application itself. The ranking committee may also take into consideration the geographical distribution across the state of grant awardees. 

Successful applications will demonstrate specifics on how diverse interns will be recruited; how the project will be collaboratively formulated among the mentor, intern, and anticipated partner; and the capacity of the mentor to invest in the intern. 

Supporting documentation will also be taken into consideration. Examples include letter of support from a potential partner, a draft intern application form, or a draft interview script. 

  • March 19, 2019, 12:30 p.m. MT: Webinar to provide overview of the grant opportunity and answer applicant questions. View the webinar recording.
  • March 31, 2019: Grant application submission deadline 
  • April 10, 2019: Review of grant applications completed 
  • April 12, 2019: Grant applicants notified 
  • April 22, 2019: Libraries advertise internship 
  • May 15, 2019: Funding distributed to library 
  • May 15, 2019 or later: Intern begins work 
  • Mid-July, 2019: Interim progress review with intern and summary shared with the ICfL 
  • August/September, 2019: Final evaluation and review with intern 
  • September 20, 2019: Summative evaluation of experience shared with the ICfL, possibly in a group webinar with a majority of participating library mentors and interns (if available)
  • Complete the online grant application in a single sitting by formulating answers prior to commencing.  
  • Application must be signed and submitted with electronic signatures.  
  • Application must be submitted on or before March 31, 2019 at 11:59 p.m. MT
  • View the webinar recording covering the application questions.

If you have questions about the grant application or the application process, please contact either of the following staff members at the Idaho Commission for Libraries: 

  • Randy Kemp, Program Supervisor, at randall.kemp@libraries.idaho.gov or at (208) 334-2150. 
  • Jamie Mott, Grants/Contracts Officer, at jamie.mott@libraries.idaho.gov or at (208) 334-2150. 

Grant awardees will complete an interim questionnaire in conjunction with a progress review with the intern in mid-July 2019. 

Submit answers in the Interim Review survey at the mid-point of the intern’s experience.

  1. Name of Public Library 
  2. Preparer’s Name (first and last) 
  3. At this interim stage of the internship, how has the intern’s perception of library work changed? 
  4. To what extent, so far, has the intern’s openness to a career in libraries evolved? 
  5. To what extent, so far, have workplace skills in the intern grown and deepened? 
  6. How has the connection with the project partner organization and the library grown? 
  7. What unexpected outcomes, activities, challenges, or opportunities are you identifying at this interim stage? 
  8. What additional support from the ICfL, other grantees, or the library community in general will contribute to the success of this grant activity for the intern, the library, or the partner organization? 
  9. Are you on track to obligate all funds by mid-September? 

Grant awardees will complete a final evaluation report in conjunction with a final review and learning opportunity with the intern and partner. To be completed at the conclusion of the internship. 

Submit your responses to the Final Evaluation survey.

  1. Name of Public Library 
  2. Preparer’s Name (first and last) 
  3. Compared to the intern’s perception of library work at the start of the internship, how has the intern’s perception changed?  
  4. Now, at the conclusion of the internship, how likely is the intern to pursue additional work in a library setting? 
  5. How does the intern explain and describe any changes in workplace skills as a result of the internship? 
  6. How likely is the library to engage with partners through future projects and partnerships? What was valuable about the partnership? What are the opportunities for enhancing partnerships in general so that they are successful? 
  7. What resources and support would be valuable in a future, similar opportunity that were missing from this internship experience? 
  8. Itemize how grant monies were invested. 

Randy Kemp

Program Supervisor
Email / 208.639.4149
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