In order to carry out an election to merge a city and a district library, the following tasks need to be completed. If the proposed district will extend into more than one county, all of the procedures listed below must be carried out in each county. The home county of the existing district will continue as the home county for the expanded district. Upon a successful election, the county commissioners of the home county will issue an order amending the library district boundaries and will transmit a copy of the order to other affected counties and to the Board of Library Commissioners. The district library board will be responsible for sending required information to county tax officials and the State Tax Commission. [See I.C. § 33-2709.]
- First, a legal description and draftsman-like map of the proposed or expanded district needs to be created.
- Second, a date for the election needs to be chosen.
- Third, based on the election date, a calendar and checklist of required and desired activities must be created.
- Fourth, a public relations plan for the election needs to be devised and implemented.
- Fifth, at the required time, a petition procedure must be carried out in the city to be added to the district.
- Sixth, the board of trustees of the existing library district must approve the petition and notify the county commissioners that they have done so.
- Seventh, a true copy of the petition and the notice of approval by the district library board is sent to the city council and the county commissioners.
- Eighth, the city clerk orders the election and gives notice to the county clerk, who conducts the election within the city on whether the city should become part of the district.