What is ShareIdaho?

ShareIdaho is a system for resource sharing among Idaho libraries to build their capacity to provide access to information to their communities via cataloging, interlibrary loan, and metadata services. The Idaho Commission for Libraries pays for more than 40% of the statewide group services agreement with OCLC. The remaining portion is paid by participating libraries based on the type and size of library and subscription option. By pooling their resources, ShareIdaho member libraries help one another to mitigate the expense of providing these services. The ShareIdaho Interlibrary Loan Referral Management Center is a complimentary service offered by ICfL to smaller libraries anticipating doing a low volume of interlibrary loans (approximately 40 or fewer), but that still wish to make this service available to their patrons.

Which OCLC tools or services do I get with my enrollment?

Libraries may subscribe to either cataloging services, interlibrary loan tools, or both. The description of the tools and the list of which are available  in each service package can be found on the ShareIdaho Participation Options page.

Can my library enroll now?

The enrollment for the FY2023 program year (July 1, 2022 – June 30, 2023) will get underway this spring. The deadline for enrollment is June 3, 2022.

When can my library join or make changes to its subscription?

The open enrollment for new participants in ShareIdaho gets underway each spring. The deadline for enrollment for FY2023 is June 3, 2022.  New participating libraries can begin using the cataloging and metadata and/or interlibrary loan services effective July 1, 2022, the first day of FY2023.  Information about how to use the ShareIdaho ILL Referral Management Center is available here: ShareIdaho Tutorials and Training.

How do I withdraw from the program?

To avoid paying the annual fees, withdrawals for FY2023 must be indicated in writing (email is fine) to ICfL by June 3, 2021. Libraries withdrawing after the start of a program year will still be responsible for the library’s annual fees.

If the library withdraws from the program after the deadline, do they need to pay the invoice?

Yes. If a library withdraws after the FY2023 deadline (June 3, 2022), the annual fees are still owed to OCLC. The fees paid by the ICfL and the other participating libraries are based on the participation commitments of the libraries. Libraries are responsible for paying the fees for services for which they have enrolled. Refunds will not be permitted.

My library wants to enroll for the first time ever OR re-enroll after a period of withdrawal. What do I need to do? 

Never fear! Contact Marina Rose at marina.rose@libraries.idaho.gov or (208) 639-4165 to obtain an enrollment form with pricing customized for your library, based on size, type, and desired participation option.

How were my annual fees determined?

The ICfL pays 40% of the total statewide OCLC costs, plus any remaining costs after the participating libraries’ contributions. Participating library fees vary by type and size of library. Academic libraries share 30% of the total statewide OCLC costs, shared proportionately by activity levels from previous years. Special libraries pay between $1,500 – $3,000 annually, based on the number of FTE employees of the library. School libraries pay an annual fee between $300 – $2,100, based on the number of FTE students, as reported with the Fall Enrollment reports. Public library fees are between $300 – $15,000 and determined by the number of FTE employees as reported in the annual public library statistics.

When will I get an invoice?

Invoices for the annual enrollment fees are billed by OCLC on the July invoice each year. The July invoice typically arrives at the library during the first two weeks of August. Amounts due on the invoices should be paid directly to OCLC by the due date. OCLC will assess late fees for unpaid balances.

When will we know the costs for next year?

The fee schedule established in FY2018 is expected to remain in place through FY2022. Changes and renewal notifications will be sent to participating libraries in the spring preceding a new program year.

Who can use the ShareIdaho ILL Referral Management Center?

Any library with low borrowing activity can use the Management Center. Generally, a library borrowing fewer than 40 items per year will find using the Management Center more economical.

Can my library use the ShareIdaho ILL Referral Management Center if we borrow more than 40 items?

Yes. A library may use the Management Center if it borrows more than 40 items per year. The ICfL recommends considering the cost of postage for returning borrowed items, along with staff time costs/savings when considering whether to use the Management Center or facilitate their own interlibrary loan activities.

What are the fees for using the ShareIdaho ILL Referral Management Center?

The ShareIdaho ILL Referral Management Center is a complimentary service provided by the Idaho Commission for Libraries to assist smaller libraries to build their capacity to meet their patrons’ needs without incurring the expense of a full OCLC subscription. The borrowing library is responsible for the postage for returning an item to the lending library.

If I use the Management Center, can my library loan materials to other libraries?

No. The Management Center is just for borrowing. Per OCLC policy, libraries that loan materials to others will want to subscribe to the WorldShare Interlibrary Loan package.

Where can I find training on the OCLC tools?

Tutorials, live webinars, and printable support tools can be found on the ShareIdaho Support and Training site.